PTO Balance Calculator — Free 2026

Know exactly how many vacation days you have — and how many you will earn by year-end. Supports hourly, biweekly, monthly, and annual accrual plans.

How does your PTO accrue?

Total Hours Worked This Year

Hours Earned Per Hour Worked (accrual rate)

PTO Days Used This Year

Hours Per Workday

Carryover Cap (days, optional)

How PTO Accrual Works

You earn PTO as you work. Common formula: 1 hour earned per 30–40 hours worked. Best for part-time and hourly employees.

A fixed number of PTO hours is deposited each pay period. Common: 3.08 hrs/period = 10 days/year for biweekly employees.

PTO earned at the start or end of each month. Example: 6.67 hrs/month = 10 days/year.

Full PTO balance granted at the start of each year (or anniversary date). Use "Annual Grant" mode to track your drawdown.